CITY OF LAUDERDALE LAKES
Agenda Cover Page Fiscal Impact: No Contract Requirement: No Title RESOLUTION 2021-049 AUTHORIZING THE CITY’S PURCHASE OF SERVERS, HARD DRIVES & MISCELLANEOUS COMPUTER EQUIPMENT, IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THAT CERTAIN CONTRACT NO. MNWNC-108 COMPETITIVELY SOLICITED AND AWARDED BY WESTERN STATES CONTRACTING ALLIANCE-NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS VALUEPOINT COOPERATIVE PURCHASING PROGRAM IN AN AMOUNT NOT TO EXCEED THIRTY THOUSAND AND NO/100 ($30,000.00) DOLLARS Summary This Resolution authorizes the purchase of servers, hard drives and miscellaneous computer equipment from SHI International Corp as authorized by Dell Marketing, LP, Contract No. MNWNC-108, Computer Equipment, Peripherals, and Related Services, in accordance with the terms and conditions of WSCA-NASPO Valuepoint Cooperative Purchasing Program in an amount of $30,000. Staff Recommendation Background:
The City’s servers and storage array are needed to create the ideal virtual environment to host the email server and fileserver. The previous email server was manufactured in 2008 by Dell Inc. It is a 32BIT hardware running windows 2008 server. This Server was acquired by the City in 2009. The server is now obsolete. In 2020, the City experienced an email server outage and the server is temporarily being hosted by another server which is not ideal, as the speed is slower and the storage is less than the City requires.
The current operating system of a 32BIT operating system is having significant challenges running the Microsoft Windows versions 2012/2016/2019, which requires a minimum of a 64BIT operating system. It is recommended that the City upgrade the servers immediately to avoid any system failures or loss of data. The upgraded servers and other hard ware will enhance the City’s ability to store data in a cloud, enhance the speed of email, the operating system as well as, allow the support and integration of future servers.
The Purchasing Division recommends the use of the piggy-back contract with Dell Marketing, LP, Contract No. MNWNC-108, which was awarded by the Lead Agency, State of Minnesota on behalf of the WSCA-NASPO Valuepoint Cooperative Purchasing Program after a competitive solicitation process. The contract period is active through July 31, 2021. The Contractor, SHI International Corp is an authorized reseller for Dell Marketing, LP. SHI International Corp provided a price estimate for the equipment in the amount of $27,310.30; however, City staff is requesting an additional $2,689.70 as a contingency for a total of $30,000.
City staff is requesting to utilize this contract in accordance with the City’s Procurement Code, Section 82-358(d), which allows cooperative purchasing. The contract was awarded through the cooperative purchasing methodology used by the Lead Agency, State of Minnesota on behalf of the WSCA-NASPO Valuepoint Cooperative Purchasing Program.
Funding Source:
There is adequate funds in the General Fund, 0010617-6410.
Fiscal Impact:
There is a fiscal impact to the General Fund. The replacement of the servers and hard drives were budgeted in the FY2021 adopted budget. Sponsor Name/Department: Asheley Hepburn, Director/Financial Services Meeting Date: 5/11/2021 | | |