| | CONSIDERATION ORDINANCES ON SECOND READING
Item 7.A. ORDINANCE 2026-003 AMENDING SECTION 82-195 OF THE CITY'S CODE RELATIVE TO DONATIONS
City Attorney Calloway stated that the current city code referencing aids to organizations only spells out three requirements for organizations to meet in requesting a donation. The code does not provide any criteria for evaluation, scoring and award of donation. The City Commission desires to amend Section 82-195 to provide a more user-friendly and streamlined process for organizations seeking contributions from the City, while continuing to require compliance with applicable provisions of Chapter 496, Florida Statutes and finds that requiring a sworn declaration of compliance with applicable state registration or exemption requirements will promote administrative efficiency while ensuring accountability and transparency in the use of public funds. CONSIDERATION OF RESOLUTIONS ON CONSENT AGENDA Item 9.A. RESOLUTION 2026-066 AUTHORIZING THE ACTING CITY MANAGER TO APPLY TO THE FY 2025 ASSISTANCE TO FIREFIGHTER GRANT (AFG) PROGRAM THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) Heidi Brocks, Budget Officer, stated that at the direction of the City Commission during the June 8, 2026 workshop, the City submitted an application under the FY 2025 FEMA Assistance to Firefighters Grant (AFG) Program. The application was submitted in conjunction with the FY 2025 SAFER Hiring Activity Grant application to support coordinated improvements in staffing and operational capacity. The AFG application seeks funding for two capital items: a new rescue power stretcher and a potential additional rescue truck. These resources are intended to support increased service demand, improve emergency response capabilities, and ensure adequate apparatus availability should SAFER-funded staffing be awarded. The Fire Department currently operates two rescue trucks. Continued population growth, increased call volume, and a rise in simultaneous incidents have placed additional strain on existing apparatus. Routine maintenance and equipment rotation further reduce unit availability, which can impact response times and overall operational readiness. If awarded SAFER funding, the addition of firefighter staffing would increase the need for sufficient apparatus capacity. A third rescue truck would help ensure effective deployment of personnel and maintain reliable service delivery. Key benefits include: Supporting deployment of SAFER-funded personnel, if awarded Improving emergency response coverage throughout the City Providing redundancy during peak demand and maintenance cycles Addressing service demands associated with continued growth and development Supporting the City’s ability to maintain or improve ISO rating. Item 9.B. RESOLUTION 2026-067 AUTHORIZING THE ACTING CITY MANAGER TO APPLY TO THE FY 2025 FIRE PREVENTION AND SAFETY (FP&S) GRANT PROGRAM THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)
Ms. Brocks stated that at the direction of the City Commission during the June 8, 2026 workshop, the City submitted an application under the FY 2025 FEMA Fire Prevention and Safety (FP&S) Grant Program. The application was submitted in conjunction with the FY 2025 Staffing for Adequate Fire and Emergency Response (SAFER) Hiring Activity Grant and the FY 2025 Assistance to Firefighters Grant (AFG) Program to support coordinated improvements in staffing, prevention, and operational capacity. The City’s application to the FY 2025 Fire Prevention and Safety (FP&S) Grant seeks funding to support a Life Safety Officer position. This role would focus on community risk reduction, fire prevention education, code support, and data-driven analysis of fire and EMS trends. As the City continues to experience population growth, increased development, and rising emergency call volume, the Fire Department has identified a need to expand its fire prevention and life safety capabilities. Strengthening these efforts is intended to reduce preventable incidents, improve public safety outcomes, and support long-term service demand management. The Life Safety Officer would be responsible for developing and managing fire prevention and community risk reduction initiatives. Duties would include public education programs, fire safety outreach, coordination of prevention activities, support for code-related initiatives, and analysis of fire and EMS data to identify trends and reduce community risk. The position would also support firefighter safety initiatives and assist in implementing strategies to reduce line-of-duty risk. If awarded, the FP&S grant would fund salary and benefits for the Life Safety Officer for the duration of the grant performance period. The grant is highly competitive and subject to federal evaluation criteria. While FP&S grants typically do not require a local match, the City may be responsible for sustaining the position after the grant period concludes unless alternative funding sources are identified. The FP&S program is part of FEMA’s Assistance to Firefighters Grant portfolio and is designed to reduce fire risk through community education, prevention programming, and safety-related initiatives for fire service personnel. Potential eligible uses of FP&S funding may include fire prevention education materials, community risk reduction programs, public outreach initiatives, and firefighter safety or behavioral health projects, depending on final application development and program guidelines.
Item 9.C. RESOLUTION 2026-068 AUTHORIZING THE ACTING CITY MANAGER TO APPLY TO THE FY 2025 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT PROGRAM THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)
Ms. Brocks stated that at the direction of the City Commission, at the June 8, 2026 workshop, the City submitted an application under the FY 2025 Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program seeking funding to hire additional firefighter positions. The application was submitted with the understanding that, if awarded, the additional personnel would require the acquisition of a third rescue truck to ensure effective deployment and maintain operational readiness. Approval of the SAFER grant application supports the City's public safety objectives by enhancing emergency response capabilities, maintaining adequate staffing levels, and improving service delivery to residents and visitors. The Fire Department currently operates two rescue trucks. As the City's population and development continue to grow, emergency call volume has increased significantly. The Department is experiencing more frequent simultaneous incidents, which can create coverage gaps and increase response times. In addition, routine equipment wear and periodic maintenance requirements can reduce apparatus availability, affecting overall operational readiness. Acquisition of a third rescue truck would provide the necessary apparatus capacity to effectively utilize any SAFER-funded personnel and support the Department's growing service demands. Benefits include: Ensuring proper deployment of additional firefighter staffing if SAFER funding is awarded. Improving emergency response coverage throughout the City. Providing operational redundancy during peak call periods and scheduled maintenance. Supporting service demands associated with future growth and development. Helping maintain or improve the City's Insurance Services Office (ISO) rating.
Commissioner Harrison inquired as to the need of the fire truck with the extra ladder.
Broward Sheriff's Office Fire Chief Charles Hackett stated that it is a rescue truck because there are dual certified firefighters and paramedics on it which can transport to the hospitals.
Item 9.D. RESOLUTION 2026-069 AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A CONTRACT WITH VPR CONSTRUCTION CORPORATION IN AN AMOUNT NOT TO EXCEED TWO HUNDRED FIFTY SEVEN THOUSAND SIX HUNDRED DOLLARS ($257,600.00) TO PROVIDE CONSTRUCTION SERVICES FOR THE VINCENT TORRES WALL REPAIR PROJECT
Ron Desbrunes, Public Works Director, stated that the Lauderdale Lakes Vincent Torres Park is a prime property located in the heart of the City and is the main hub for a plethora of activities and events hosted by the City utilized by residents and the public. The Vincent Torres wall near the basketball area collapsed some time ago which remains a severe safety hazard, while the remaining wall around the building is also in a deplorable condition and poses a safety issue to patrons and staff, therefore now demanding much needed renovations to bring the facility up to standards that the city holds high. The current facility is a very high traffic area and has been in need of much needed upgrades and renovations. The City issued a solicitation on our OpenGov Platform, ITB 26-6210-26B Vincent Torres Wall Repair Project, so as to secure a vendor to provide the removal, repair, resurfacing, and finishing of exterior wall infrastructure, including replacement of doors and site restoration. The project includes demolition, removal, and replacement of existing fluted concrete panels and associated anchors from the exterior walls. Exterior Wall Preparation and Stucco, Painting, Door Replacements and Configuration, submit product approvals, impact certifications, and manufacturer cut sheets prior to installation, Landscaping and Shrub Remediation. City staff is requesting the award of ITB 26-6210-26B, to VPR Construction Corporation, for the Vincent Torres Wall Repair Project in accordance with the City’s Procurement Code, Section 82-356(a)(1), which allows Competitive sealed bidding (Invitation to Bid).
Item 9.E. RESOLUTION 2026-070 AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A CONTRACT WITH REMANTON DESIGNS LLC, IN AN AMOUNT NOT TO EXCEED TWO HUNDRED SIXTY THOUSAND FIFTY TWO DOLLARS AND SEVENTY NINE CENTS ($260,052.79) TO PROVIDE CONSTRUCTION SERVICES FOR THE FUEL BAY OVERHEAD CANOPY REPLACEMENT PROJECT
Mr. Desbrunes stated that the Lauderdale Lakes fuel bay overhead canopy is an integral and necessary utility located at the entrance to the Public Works Department. As the city aims to continue upgrading and enhancing city facilities, this fuel bay is no exemption. It has stood the test of time for around 30 years, exposed to many elements. Constant rust, and damage to its integrity over time has deemed this task necessary. The City issued a solicitation on the OpenGov Platform, ITB26-6310-25B Fuel Bay Overhead Canopy Replacement, to secure a vendor to complete this task, which include but is not limited to, the structural demolition, removal, disposal, provide new concrete toppers, general painting, and finishes. The vendor must provide all labor, materials, equipment, and supervision to complete the project in its entirety, including repiping the existing vent pipe. The project includes the erection of a new overhead canopy system with supporting columns, beams, and a 6-inch insulated roofing panel system designed for durability and weather resistance. All new concrete footings must be located and constructed to avoid conflicts with existing underground infrastructure, such as utilities, fuel systems, and previously installed foundations. All work must comply with the 2023 Florida Building Code (FBC), 8th Edition. Upon completion, all applicable warranties, including equipment, fixtures, and a minimum 10-year roofing warranty, must be submitted to the Owner. City staff has reviewed the proposal from the single vendor and deemed the vendor responsive and responsible and is further requesting the award of ITB26-6310-25B, to Remanton Designs LLC, for the Fuel Bay Overhead Canopy Replacement in accordance with the City’s Procurement Code, Section 82-356(a)(1), which allows Competitive sealed bidding (Invitation to Bid).
Item 9.F. RESOLUTION 2026-071 AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT WITH BROWARD COUNTY FOR SHARING RESOURCE BURDENS OF THE SYSTEM-WIDE NPDES MS4 PERMIT AND AUTHORIZING BROWARD COUNTY TO CONDUCT TECHNICAL ACTIVITIES REQUIRED BY THE NPDES MS4 PERMIT
Mr. Desbrunes stated that under the United States Clean Water Act of 1987, all local governments and public entities are required to comply with the National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4). Compliance is met by continuously manage, monitor, and renew existing stormwater pollution programs. An MS4 is a public system of conveyances, such as storm drains, pipes, ditches, and catch basins used to collect rainwater runoff and discharge it untreated into local waterways. Every cycle, a new permit is issued by FDEP which is the entity delegated to by USEPA to implement the NPDES permitting program. We are currently operating under Cycle 4 which was executed in July 2017 and extended into Year 9. To obtain the permit, Broward County act as “Lead Permittee” and all 31 Municipalities act as “Copermittees”. Broward County as the lead permittee, is responsible to conduct all required technical activities throughout the County to ensure compliance in accordance with the terms of the permit. All municipalities agree to share the cost and responsibility of complying with the federal requirements with the County through an interlocal agreement (ILA) executed every five years. The City of Lauderdale Lakes has been in Compliance with the NPDES and MS4 permit.
Item 9.G. RESOLUTION 2026-072 AMENDING RESOLUTION 2025-132 TO MODIFY THE FUNDING SOURCE FOR PROFESSIONAL SURVEYING AND GEOTECHNICAL SERVICES AWARDED TO CRAVEN THOMPSON AND ASSOCIATES, INC. Maqsood Nasir, City Engineer, stated that when Resolution 2025-132 was approved awarding contract RFQ 25-3110-02Q for Professional Surveying and Geotechnical Services to Craven Thompson and Associates—the designated funding source was the Resilient Florida Grant Program, administered by the Florida Department of Environmental Protection (FDEP). However, due to limited grant allocations and the scope of the awarded proposals, the original grant funding has proven insufficient to cover the total project costs. City staff recommends that the Mayor and City Commission authorize payment for the vendor’s outstanding invoice for services rendered under Resolution 2025-132. CONSIDERATION OF RESOLUTIONS ON CONSENT AGENDA
Item 10.A. RESOLUTION 2026-073 ACCEPTING THE FISCAL YEAR 2025 AUDIT RESULTS There was no discussion on this item. Item 10.B. RESOLUTION 2026-074 RATIFYING THE CITY'S FINANCIAL REPORT AS OF APRIL 30, 2026 Sharon Haynes, Financial Services Director, provided the City's financial report for the month ending April 30, 2026 (Period 7) of the fiscal year. | | | | |